Ever wonder how a club like ours works? It's led by a Board of Directors that meets once a month throughout the year-sometimes more often if needed.

Here's what some of our responsibilities include.

Responsibilities of the Clerk
 

q       Record, prepare and distribute notes of the previous Board of Director’s meeting prior to the next meeting.

q       Maintain Board of Directors minutes according to the calendar year

q       Working with Office Manager, prepare corporate annual report and documents, send in to the state before November (pick up forms at post office), and report any pertinent information or changes relative to corporate structure to proper state agency. (i.e.: address changes, etc)

q       Prepare and distribute work party duty roster

q       Prepare and distribute schedule of director’s meetings

q       Prepare and distribute a list of Director’s names and addresses

q       Be responsible for the use of the Club Seal

q       Answer correspondence with presidents knowledge and approval

q       Prepare for the president, notes or letters of thanks when club receives contributions of various types

q       Arrange flowers, candy, fruit basket, etc. to be sent to appropriate Club members or employees in case of death, sickness, newborn, etc. as directed by Board of Directors.

q       Prepare and distribute a list of standing committee members

q       Ensure that mail is picked up at the post office and distributed on a regular basis